The Importance Of Offsite Storage
No matter how big your business is you probably don’t have a lot of storage space for documents and other information assets. To free up valuable office space and protect your business from audit, litigation and natural disaster, offsite storage and document management is a simple and cost-effective solution.
Businesses which use offsite storage solutions are able to cut costs associated with records management, personnel and on-site storage. Here, you will learn how storing your sensitive data offsite can help your business run more efficiently.
Securing Your Data
The confidentiality and safety of your clients’ important documents and files should never be taken lightly, and in many places, there are safeguards and rules in place.
Businesses can quickly find themselves struggling to keep up with changing privacy regulations; using offsite self storage can streamline the process and protect both you and your clients from identity theft and other kinds of fraud.
Controlling Access to Files
Are you sure of who has access to your business’ most sensitive files? If access isn’t tightly controlled, using an offsite storage service will ensure that your records and documents only go to those who have authorization.
Storing Your Files in a Climate-Controlled Environment
Some types of records such as films and tapes are more costly to store because of their differing climate needs. Offsite storage facilities are equipped with climate-controlled rooms to ensure maximum longevity of your data, no matter its form.
Planning for Disaster
Years of important and sensitive information can be wiped out with a single flood, fire or other natural disaster. An offsite storage facility is specially designed to protect your records from damage or loss due to disaster; if one hits, there are plans in place to recover any information that is lost.
Managing your information involves more than just storing records. Hiring an offsite storage service means that you’ll have round-the-clock access to your files, including delivery, pickup, storage and retrieval, archiving, imaging, continuity of business, and destruction of files when required.
In many cases, businesses storing a large quantity of files do so without reason, and those who do not store a lot of files are throwing away information that should be retained. With offsite storage, document storage and life cycle management programs will determine what should be kept, for how long, and how such records should be disposed of when the time comes.
Increased Efficiency and Lower Cost
Are you storing files in places that could be put to better use? Storing your records offsite will help you free up that expensive office space, and it will enable your office staff to get more done – because they will no longer have to spend their time managing and storing documents and files.