The Importance Of Project Management
It’s not a secret that well being of a company is in many ways determined by success or failure of executed projects, so it’s never a wise choice to underestimate an importance of project management.
In the article we’ll analyze stages of project management, reasons why project fail and ways how to avoid that.
Overall project life cycle consists of five phases: definition, planning, execution, control and closure. These steps are universal for any project whether you are planning to launch a new product to the market, hire new accountant or through a corporate party.
Definition Of The Project
On this stage project manager defines the projects and the results that are expected to be achieved.
Planning The Project
Planning the project is probably the most challenging part of managing the project, because on this stage all project activities should be defined and deadlines should be fixed for each task.
During this phase project manager estimates the budget and decides how many people they need for the execution of the project. Also on this stage risks are being defined and manager analyzes what obstacles might interfere with the project.
Executing The Project
Once project is carefully planned and team is build project manager assigns people and allocates the budget to project tasks.
Controlling The Project
Controlling the project is perhaps the most nerve-racking stage because things seem to never work out the way you planned.
Deadlines change, people get on sick leaves, you have to reassign the tasks and it can be quite challenging without proper software that would help you build and rearrange workflows, assign people to tasks, send them notifications and track your project in real-time.
With different software and tools you’ll be able to do all those things without the help of a system administrator. The system is so easily customized to all your needs that you’ll be able to build as many workflows you need with a simple clicks of the button.
Having software that allows you to rearrange workflow in the real-time can be crucial for the project because it will allow your team get new information without any delays and work more efficiently.
Closure Of The Project
During this stage the project results are discussed with the people invested in its outcome.
As for reasons for project failure, the most common are lack of planning and sudden changes in the budget or deadlines.
On the planning stage project manager should do their best to take in the account all constraints that might get in the way of the project, otherwise it will suffer during the phase of execution.
As you can see, project management is a carefully planned and organized process and there are many factors that can influence the outcome of the project.